The AAPA is comprised entirely of parent volunteers. By assuming a leadership role with the Albany Academies Parents’ Association (AAPA), parents help to foster community among all parents at The Albany Academies for the enrichment of our students’ school experience. Please see the position descriptions and responsibilities below.
The President presides at both AAPA Board and AAPA general meetings and works closely with the school administrators, Room Parents, and committee chairs.
AAPA Vice President
Acts on the President's behalf in the President's absence and assists the President in the daily activities of the Parents’ Association.
Prepares the financial statements of the Parents' Association. Keeps track of all revenues and expenditures, and presents a report at monthly meetings.
AAPA Recording Secretary
Takes attendance and writes and distributes the minutes for the AAPA monthly meetings and the AAPA Board meetings.
AAPA Volunteer Coordinator
Helps Room Parents and committee chairs to coordinate volunteers for events and to set up volunteer sign ups using SignUp.com.
AAPA New Parent Representative
Works with the Director of Admissions, Division Heads of School, Deans, and Room Parents to create and implement plans for a new family’s transition into the Academies community. Fields questions from new families and answers or directs them to the best source of information.
AAPA Arts Council Representative
Works with a committee and the Albany Academies Arts Faculty to support arts at the Academies. The Council assists with Splash! A Taste of the Arts, an evening parent-only fund-raiser for the Arts, and Celebration of the Arts (COTA), a school-wide celebration of all the arts offered at the Academies (this event is held on a Saturday in April).
AAPA Athletic Council Representative
Works with a committee and the Athletic Directors to communicate information to parents, assist athletes, and help organize Legacy of Dreams, an evening parent-only fund-raiser for athletics at the Academies.
AAPA Academic Council Representative
Works with a committee comprised of parents with students in the various divisions and meets with faculty and administration to discuss new ideas that are being implemented in the classroom and disseminates this information to the Parent community at AAPA meetings or via AAPA email.
AAPA Communications Chair
Sends out monthly emails to the Academies community from the President, as well as other timely information; monitors emails incoming to AAPA.
AAPA Lower, Middle, Upper School Division Representative
A parent with a student in the divisions he/she represents (AA/AAG Lower, Middle, and Upper School) will serve as the Division Rep for that division and oversee Room Parents in that Division. Division Reps meet monthly with Division Heads to communicate parent/Room Parent concerns. They also forward any division-specific communications from AAPA or the School to parents in their Division or disseminate information through Room Parents.
AAPA Nominating Chair
The Past President, together with the help of the current President, solicits nominees and prepares the slate of officers, Room Parents, Division Reps, and committee chairs for the following year.
AAPA Room Parent
At least one Room Parent per grade on each campus facilitates communication via email between The Albany Academies, the AAPA, and families to relay important information to parents. The Room Parent also coordinates and communicates with the Teacher or Division Representative about class/grade specific activities (field trips, holiday parties, etc.) throughout the school year and shares information with parents. They also help organize classroom, division, or school community-building events and assist the Teacher or Division Representative with class-specific questions.
AAPA Social/Appreciation & Recognition Chair
The Chair will organize gifts from the AAPA for any retiring faculty member. These gifts are often hand-made artworks by Academies’ students or other student-created tokens.
AAPA Senior Class Representative
A parent of a Senior student will act as Room Parent and, in addition, facilitate communication between the School/Associate Head of School and Senior parents and dissemination of information to Senior parents for the many Senior-specific events.
AAPA Uniform Exchange Chair
Organize donations and sales of used uniforms at the annual summer sale and throughout the school year. There is one chair for AA and one for AAG.
Faculty/Staff Appreciation Luncheons Chairs
Faculty/Staff Appreciation Luncheon Chairs organize the holiday and end-of-year lunches at AA and AAG. There is one chair for each side of the School. Responsibilities include preparing the SignUp.com list of volunteers, food, and other items needed, and being present during the event. These events are typically held in December and May.
Sunshine Committee Chair
Throughout the year, some families may need a helping hand. Should times of need arise in our community (e.g., injured or ill student, faculty/staff in hospital, new baby, etc.), the Sunshine Committee will volunteer support (physical, emotional, or otherwise) to the family. The Chair of the committee may be called upon to help arrange carpools, meal deliveries, visits, play dates, floral arrangements, family gatherings, etc.
A parent from a regional location will lead a committee of parents from the various regions represented at the Academies. The committee will communicate concerns of regional parents to the Administration.